When you reapply a sorting criteria, you may see different results. Save your data in a table when you are sorting multiple columns or if you create complex sorting criteria that takes a long time to create. If you want to save sort criteria so that you can reapply it the next time that you open the workbook, you can save the data as a Excel table. When you sort on a range of cells, the sort criteria aren't saved with your workbook. For more information about filtering, see Filter a list of data. In contrast, when you filter, you hide extraneous data. When you sort, you rearrange data into some order. Most frequently, you will sort by column, but you can also sort by rows. Or you can sort by format, including cell color, font color, or icon set. You can also sort by a custom list that you create (such as Large, Medium, and Small). You can sort text (A to Z or Z to A), numbers (smallest to largest or largest to smallest), and dates and times (oldest to newest and newest to oldest) in one or more columns. Then fill in the Column, Sort On, Order, and Color/Icon columns for the new row.ĭata analysis begins with sorting. Under Order, choose whether the selected color or icon should be at the top or bottom of the list.įor each additional column you want to sort by, click Add Level. Under Color/Icon, select the color or icon. Under Sort On in the same row, click Values, and then on the shortcut menu, click Cell Color, Font Color, or Cell Icon. Under Column, click the blank space next to Then by, and then on the shortcut menu, click the column that you want to sort by. But if the data does not have a header row, clear the My list has headers check box. If the data has a header row, select the My list has headers check box. Because there is no default sort order for cell color, font color, or icons, you must define your own order for each sort operation.Ĭlick a cell in one of the columns that you want to sort.
You can also sort by an icon set that was created by using a conditional format. Something important to keep in mind is that if we select the option "Continue with the current selection" the filter will only be applied to the selected column or range.If there are cells formatted by cell color or font color in the column that you are sorting, you can sort by these colors. In this case we select the option "From most recent to oldest", click on OK and this will be the result displayed: In the field "Sort order", in the case of dates, we have options such as: The following message will be displayed where we select the option "Continue with the current selection":Ĭlick on "Sort" and in the pop-up window there will be by default the column Date and note the different options integrated in Excel 2019:
There we will select the rank of the column where the date values ​​are and proceed to go to the "Data" menu, group "Sort and filter" to click on the "Sort" option. The date values ​​are one of the most common data when we work in Excel 209 and therefore they are one of the most delicate due to their level of syntax.įor this case we have the following information: To stay up to date, remember to subscribe to our YouTube channel! SUBSCRIBE
HOW TO SORT EXCEL FOR MAC 2018 HOW TO
Disordered or inconsistent data bring about bad administration, as well as an incorrect interpretation of the desired results.Īdvertisements For this reason, the new version 2019 of Microsoft Excel integrates a series of practical options to manage the order of the data and especially when we must organize these in an alphabetical way and therefore TechnoWikis will explain how to achieve this in a simple but effective way in Excel 2019 and thus have the possibility of better managing the data. This not only helps to improve the visual impact of the results, but it will also be a source of confidence when it comes to highlighting functions. When managing large quantities or volumes of data, something natural in Microsoft Excel 2019, it is ideal to keep a precise order of the information stored there. That is why a correct administration of this data will help us to have precise control over the result we want to obtain and, without any doubt, this will help to execute in a sure way the formulas that are necessary. Data is the fundamental basis when we work in Microsoft Excel 2019 since without them it would be impossible to make formulas, functions, tables or any Excel integrated tool for the generation of optimal results.
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